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Healthcare - Behavioral Health

Human Resources

Once called the “Personnel Department” the Human Resource Management (HRM) function has become one of the cornerstones of high performance organizations. The quality of involvement of HR professionals can substantially contribute to an organization’s success. Freeing up HR resources to perform more important work is an important initiative in itself. ScerIS solutions do just that – free up resources. ScerIS solutions impact HRM functions such as:

  •   Recruiting

  •   Training (Employee orientation, leadership development, management development)

  •   Managing Compensation Programs

  •   Managing Employee Benefits

  •   Managing Personnel Records

  •   Designing and Managing HR Policies

  •   Ensuring that HR Practices Conform to Federal and State Regulations

  •   Ensuring a Safe Workplace

  •   Workforce Planning

  •   And so much more…

With the complexity of the HRM function today, organizations cannot be content with disparate unconnected systems or time consuming manual processes. Efficiency, security, and compliance must align in unique circumstances associated with personnel files throughout the employment lifecycle or contracts with entities such as benefits providers. Some organizations have specialized files for drug testing, insurance, and licensing that all come with their own complexities to be considered and managed. A coordinated information management system is crucial to serve the many unique information requirements within HR.

ScerIS solutions help address HR process optimization with ways to manage the information of the HRM function. If your department currently uses a software product or has developed one internally, you will find that the ScerIS solutions help you leverage your investment in technology. ScerIS solutions work as a seamless expansion of existing systems, helping organizations get more from their collective investments. It is important to note that both data and stored image files maintained in the ScerIS systems are accessible only by authorized parties. The data is tied directly to existing HR applications, keeping the information and original documents both secure and accessible.

Examples of Common Opportunities:

Employee Portal

ScerIS can help you create a portal to connect with your employees electronically for any reasons. Existing paper or electronic forms are easily converted for use in your intranet.

Complex forms can be created in less than one hour per page with our design utility. Flexible design features allow your electronic forms to appear identical to your existing forms, ensuring no time will be spent adjusting to new forms.

Data entered by employees is validated against your HRM databases and information is routed, through a workflow tool within our application, to the appropriate individual for approval or acceptance and to update the HRM databases. The employee portal can be used for anything from contact forms to electronic time cards, depending on your needs.

Employee Records Management

Capture employee documents electronically and make them part of a comprehensive information repository. Documents might be scanned, captured from word or other applications, created through electronic forms, or output from other systems. From any of these sources, documents can be automatically assembled into a tab structure that has the look and feel of your current employee records folders.

With information cataloging features unique to ScerIS applications, the electronic storage of employee records is no longer a mere filing system, it is a robust management system providing:

  •   Alerts for reviews, CEUs, and licensing

  •   Alerts to missing documents (such as beneficiary notices, W-4, proof of

      citizenship, etc.)

  •   Virtual assembly of documents across employee folders

  •   Access to employee records that automatically provides security at the

      employee and document level

Simple requests through the web-enabled interface allow you to perform tasks such as viewing a history of similar documents for a particular employee. Ease of access is coupled with strong security, making data in the ScerIS repository inaccessible to unauthorized users, including the IT staff.

HR Records Management

The amount of information that must be managed, accumulated, organized, filed and updated coupled with the extent of correspondence in HR can be staggering.

Maintenance of shadow folders, I9 binders, benefits management, negotiations, contracts with insurance companies, company 401K plan management, cafeteria plan, new employee enrollments, open enrollments, ERISA documents, EEO compliance reports, correspondence, OSHA logs and much more all require the attention of HR resources. As an organization grows, managing this information in traditional ways becomes increasingly cumbersome and inefficient. ScerIS solutions help the HR organization make better use of the information available to: 

  •   Automate notifications (follow-ups necessary, end of contract term, missing

      enrollments, etc.)

  •   Provide improved access to information

  •   Provide an extensive data source for design based processes

  •   Protect company information (disaster recovery as well as business continuity)

  •   Automate calendar resources to become better organized

Employee Satisfaction Survey

Create a comprehensive survey and provide either on-line forms to complete, or provide paper forms designed for automated data capture. ScerIS provides solutions in both areas (online surveys and paper surveys). You have the option to acquire the ScerIS solution to perform this work internally or outsource this to our professional services group and service center.

Terminated Employee File Electronic Archive

Long term storage requirements have made a case for converting terminated employee files to searchable electronic documents rather than sending boxes of files to long term warehouse storage. Converting employee files provides you with immediate online access to these documents.

Microfilm Conversions

If you are one of the many organizations that committed terminated employee files, employment applications, and/or resumes to microfilm, and the film is deteriorating, you might consider converting that film to digital records that are searchable. Digital files do not deteriorate and will meet your records retention requirements. ScerIS provides microfilm conversion services. Our service center can provide a complete solution to meet your needs, including extensive cataloging of certain types of documents.

» Contact us to learn more.