SOLUTIONS BY INDUSTRY 

Healthcare - Group Practices

Payroll

Paper processing methods within payroll are considered to be inefficient, unproductive, and prone to unauthorized access. Even with labor laws mandating payroll and regulatory acts ensuring the privacy and security of employee data many organizations are still searching for a way to automate and streamline their processes. Optimizing your payroll procedures with ScerIS can have a number of positive effects on departmental initiatives, including:

  •   Quicker, more accurate data entry

  •   Effortless pay processing

  •   Strengthened access for all employees

Taking the manual data entry out of payroll creates a more precise and efficient department. ScerIS can rapidly process both paper and faxed time cards to more easily meet those weekly deadlines. This automated data entry solution passes time card information into your payroll application as if it were keyed, just much faster and with greater accuracy. Reporting becomes nearly effortless and payroll documents can automatically be integrated into ScerIS. The repository stores time cards electronically for instant access to authorized users, when necessary for disputes and audits.

Examples of Common Opportunities:

Work Flow and Archive

Streamlining the typically drawn out process of recording, collecting, reviewing and approving timesheets helps to eradicate time consuming, manual routines. This liberates payroll staff and enables them to focus on higher priority activities.

With ScerIS, the inaccuracies of paper are replaced with an electronic standard. The ScerIS application uses an adaptive recognition technology that routinely recognizes key elements of data and indexes documents accordingly. Data items are automatically calculated and validated against host information. Any discrepancies that can be, are resolved automatically by a process of cross-referencing several sources of information. Any missing or questionable information will be flagged for attention by an operator. Payroll checks with stubs, W-2 forms, W-4 forms, and 1099s are automatically indexed and stored with related files. They may be reproduced at any time in their original format.

Document requests are immediately satisfied by printing, faxing, or e-mailing a copy. This simplifies the access to employee information, while saving time and reducing errors. This process also may employ an intelligent, rules-based workflow system which can send a document to the appropriate work queues for approval. Any logical process can be replicated through these rules in order to automate approvals and distribute payroll documents into the hands of those who need it.

Reports and Retrieval

Working with standard payroll reports is made much easier using ScerIS. Weekly, monthly and annual employee earnings reports, cost center registers and accrual schedules may be stored and archived in one central location. Rather than having your payroll system print reports, a method can be set up to automatically send the files to ScerIS where they will be indexed and stored at speeds much greater than a printer. The expense of printing reports can be permanently eliminated.

Configuring your system with our full text search features makes finding information within a lengthy payroll report straightforward and simple. A search for a particular word, phrase or number can be completed within any report. Data can then be copied from that report and transferred into another application such as Microsoft Word or Excel.

Employee Portals

Employees can gain access to their payment data online which helps to ensure more up-to-date information and can decrease the number of inquiries regarding payment status.

» Contact us to learn more about Payroll Solutions.