The Benefits of Concurrent User Pricing

A Smarter Way to License Software

Traditional licensing models force organizations to pay for a license or subscription for every named user – whether or not each individual uses the system daily. This approach locks up budget in idle capacity, creates inequity across departments and limits adoption.

The concurrent user model used by ScerIS takes a different approach:

• Instead of licensing every individual, you license a shared pool of access.
• Users draw from this pool when they log in, and when they log out or when they are automatically logged out following a period of customer configurable period of inactivity, the license becomes available for someone else.
• As a result, your cost is based on availability, not on the total headcount.

Key Benefits

• Lower Total Cost of Ownership
  • Many organizations find that one concurrent license serves 5 to 50 employees and more, depending on usage patterns.
  • This means fewer licenses need to be purchased up front, creating savings of 50–90% compared to named user pricing.
  • Lower licensing costs free up IT budgets for innovation, not overhead.

• Maximum Utilization
  • Licenses are always in use when needed, never idle.
  • No wasted spend on employees who rarely access the system.
  • Greater ROI on every dollar of software investment.

• Broader Access Across the Organization
  • Teams, departments, and shifts can all use the same pool of licenses.
  • Provides equitable access without requiring every employee to be licensed individually.
  • Supports growth in adoption and cross-department collaboration without escalating costs.

• Flexibility for Real-World Workflows
  • Ideal for organizations with shift workers, part-time staff, or seasonal teams.
  • Adapts naturally as workforce dynamics change.
  • No need to renegotiate contracts every time headcount fluctuates.

• Scalable and Predictable
  • Licensing expands as your needs grow but can always align with actual usage.
  • Eliminates the risk of overspending on unused capacity.
  • Provides a more predictable cost model for CFOs and CIOs.