From invoice capture and automated dynamic data capture to posting files for ERPs, vendor invoice processing systems can be fully integrated with host system data to ensure processing and posting accuracy.
Delivered on-premises or in the cloud, the ETCETERA® platform provides for invoice capture; workflows for resolving discrepancies, account coding and payment authorizations; automatic creation of EDI files for ERPs; document retention; and seamless integration to ERPs for direct online document access. A/P has a view to all in-process activity and can automatically escalate invoices for review as well as view all in-process activity for accruals. Purchase orders, contracts, receiving forms and payments can all be cross-referenced and linked to invoices for a comprehensive view to all related documents.
Recurring charges automatically launch approval work items and place them in the appropriate individual or team work queue.
Other A/P Uses: Systems can also include automated invoice extraction from emails and automatically import, index and store A/P print files such as agings, check runs, master vendor lists, etc. Storing print files includes form overlays (such as for 1099s). A/P can use the system to manage W-9s and tax exemption certificates and the system can be configured to automatically request updated tax exemption certificates. The ETCETERA® platform is also used for check requests, payment requests, travel & entertainment expense reimbursement and myriad other A/P processes. ScerIS can provide for a hosted vendor portal where vendors submit invoices, retrieve payment information, review RFP’s, orders and more and can sync up submitted invoices with either on-premises systems or A/P processes managed in the cloud.
Automated Self Sign Feature: Approvers, who by their AD/SAML SSO or logged in name, can auto-sign their approvals with a single click (Self Sign feature).
Currency Management: A/P processes can accommodate currency changes and the various ways in which companies accommodate invoices in different currencies.
Managing Accruals: In-process invoice data can be extracted for month-end, quarter-end and year-end accruals.
Other A/P Processes: Examples of other A/P process uses that can be content/document enabled include: Customer Refund Request, Returned Goods – Debit Memo Request, Request for Expedited Payment, Request to Delay a Payment, Request for Vendor Invoice Copy, Request for Check Copy, Request Vendor ID, Request Invoices for State Use Tax Audit, Request Invoices for External Auditors, Electronic Funds Transfer (EFT) Authorization, Lost/stolen P-Card Notification, Request for Domestic Wire Transfer, Request for an International Wire Transfer, W-9 Receipt Acknowledgement, W-8BEN Receipt Acknowledgement, etc. Customers can outsource all, part or none of their vendor invoice processing to ScerIS.