Delivered on-premises or in the cloud, the ETCETERA® platform provides for A/P processes including T&E reports. The AUI (application for each interface) is configured to align with the unique requirements of each customer. Documents can be staged by the creator or downstream by any reviewer or approver. Coding for line item detail can be automated based on expense item selection and mileage reimbursements are automatically calculated. Data output files for completed transactions meet customer specific requirements for formatting, typically in csv or ANSI X12 formats, but any format requirement is accommodated. Receipts are easily attached to expense reports, as are other documents that may be attached to other items such as a Travel Request AUI.
Other A/P Uses: A/P can use the system to manage W-9s and tax exemption certificates and the system can be configured to automatically request updated tax exemption certificates. The ETCETERA® platform is also used for Vendor Invoice Processing, Check Requests, Payment Requests, Customer Refund Request, Returned Goods – Debit Memo Request, Request for Expedited Payment, Request to Delay a Payment, Request for Vendor Invoice Copy, Request for Check Copy, Request Vendor ID, Request Invoices for State Use Tax Audit, Request Invoices for External Auditors, Electronic Funds Transfer (EFT) Authorization, Lost/stolen P-Card Notification, Request for Domestic Wire Transfer, Request for an International Wire Transfer, W-9 Receipt Acknowledgement, W-8BEN Receipt Acknowledgement and myriad other A/P processes. ETCETERA® can also automatically import, index and store A/P print files such as agings, check runs, master vendor lists, etc. Storing print files includes form overlays (such as for 1099s).
Automated Self Sign Feature: Approvers, who by their AD/SAML SSO or logged in name, can auto-sign their approvals with a single click (Self Sign feature).
Managing Accruals: In-process expense report data can be extracted for month-end, quarter-end and year-end accruals.