ETCETERA® EPM affords organizations enormous flexibility when designing a Time & Attendance system and digitizing Time & Attendance AUIs. From simple time reporting to more complex project reporting with cross charges to projects and customers and data feeds to billing systems as well as payroll systems, EPM and Post to HostTM can handle it.
ROUTING: Whether your organizations has calendar based, hire date based or uses some other date or data to initiate a time entry instance, these functions can be automated. Additionally, an interim or ad hoc time entry instance can be created at any time. Automated functions and look-ups fill in static fields, such as for project numbers, sales order numbers and work orders and can also prefill data from a prior review. For time entries representing individual entries or days, summary AUI’s are automatically generated for supervisor review and approval.
TIME & ATTENDANCE DESIGN: Besides standard features providing for sections, predefined criteria and data entry fields, Time & Attendance AUIs designed in EPM can also have other features such as “conditional panels”. A conditional panel displays another field, set or questions, mark sense or radial button section based on the value entered in the source field. For example, an answer “YES” might or any value in a field, conditionally, might require additional information and that part of the AUI is dynamically presented.
TIME & ATTENDANCE DATA: Selected data fields or all the data fields in a Time Entry AUI are stored as a part of a permanent data set and this data is configured using the ETCETERA® Post to HostTM utility for data feeds to your payroll system, and billing system if applicable. To analyze any project-based transactions, transactions pertaining to a work order or any other tracking mechanism, simple conduct searches using the ECM search tool and get the data (and supporting time entry documents) that are needed. Data is easily output for additional analysis.
PERMANENT TIME & ATTENDANCE RECORDS: Completed Time Entry AUIs are automatically and permanently stored along with corresponding data to meet payroll records requirements.
AUTOMATED SELF SIGN FEATURE: Employees, who by their AD/SAML SSO or logged in name, can auto-sign their time entries with a single click (Self Sign feature), and approvers can accomplish the same.
NON-EMPLOYEE TIME ENTRIES: Use this system to capture time for contractors without compromising your payroll system. Simply assign a different “auth” group to third parties, but capture their data for both payment purposes, and for rebilling in the event that their efforts are for projects that your customers are billed for.