Accounts Payable, Optimized Around Your Business

ETCETERA® APOS Accounts Payable Optimization System

Bring invoice capture, coding, approvals, document management, and ERP posting together—with software and outsourced services configured around your accounts payable requirements.

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ACCOUNTS PAYABLE, WORKING TOGETHER

Your Accounts Payable Process. Connected.

ETCETERA® APOS brings invoice capture, invoice account coding, approval workflows, document management, and ERP posting together. Combine software, outsourced services, and cloud or hybrid solutions around your organization’s requirements, with connected access to invoices and supporting documents throughout processing, review, and approval.

  • Illustrative invoice capture interface showing extracted data and validation checks beside a printed invoice.

    Capture & Validate

    Combine automated Dynamic Data Capture and QuickPOST invoice entry with validation against your business data.

  • Illustrative invoice processing interface showing account coding and approval workflow stages.

    Code, Route & Approve

    Support online account coding, payment approvals, and additional authorizations through workflows aligned with your process.

  • Illustrative document management interface showing invoice records, a document preview, and timestamped activity history.

    Manage Documents & Audit Trails

    Access invoices and supporting documents, retain records, and capture audit trails to support compliance requirements.

  • Illustrative invoice batch interface showing export files prepared for ERP posting and payment services.

    Connect Posting & Payments

    Automatically create posting files for your ERP or outsourced payment services, with invoice processing services available from ScerIS.

DYNAMIC DATA CAPTURE

Capture Invoice Data. Learn From Every Vendor.

ETCETERA® Dynamic Data Capture extracts information from unstructured invoices without predefined templates. Keywords, validation against ERP data, and review by your AP team help establish how each vendor’s invoices are processed.

  • Learn Vendor Layouts

    Review the first invoice to establish a vendor layout that helps process subsequent invoices from that vendor.

  • Validate Against Business Data

    Check captured information against ERP tables to support accurate invoice processing.

  • Configure the Review Experience

    Tailor the verification interface, validation rules, and navigation to your team’s requirements.

Illustrative invoice verification interface showing an invoice beside captured vendor, invoice number, purchase order, and total fields with validation checks.

QUICKPOST & APPROVAL WORKFLOWS

Enter Invoices Efficiently. Keep Approvals Moving.

QuickPOST brings invoice entry and workflow routing together in an image-enabled interface. Use business data lookups to reduce keystrokes, then route invoices for account coding, payment approval, or additional authorization through ETCETERA® EPM.

Illustrative invoice coding and approval interface showing account allocations, approval stages, and an invoice preview.

  • Process PO and Non-PO Invoices

    Enter invoice information while viewing the supporting document, with data lookups that simplify entry.

  • Code, Check & Allocate Charges

    Split charges across accounts, validate calculations, verify sales tax, and identify and calculate use tax.

  • Route for Review & Approval

    Send invoices to the appropriate staff and managers for additional coding, review, and payment authorization.

Support More of Your Financial Workflows

Beyond invoices, ETCETERA® EPM supports travel and expenses, statement reconciliation, credit card processing and reconciliation, and new vendor approval.

Explore QuickPOST

DOCUMENT MANAGEMENT & RETRIEVAL

Keep Invoice Documents Connected. Find What You Need.

ETCETERA® ECM brings invoices and supporting records together. Capture documents from scanning, email attachments, and vendor portals, then use information collected during capture, coding, and approvals to organize and retrieve them.

  • Connect Supporting Documents

    Automatically identify and link related purchase orders, receivers, quality reports, and contracts to invoices, with access in either direction.

  • Search Invoice Headers and Details

    Find records by invoice number, purchase order number, vendor ID or name, and invoice details such as part number, price, or description.

  • Retrieve Invoices by Check Number

    Apply check register data so users can search by check number and retrieve the associated invoices from the document repository.

OUTSOURCED INVOICE PROCESSING

Extend Your AP Team. Keep Your Process Connected.

Combine ETCETERA® APOS with invoice processing services tailored to your requirements. ScerIS uses QuickPOST and your business data to support invoice entry, while documents remain available through ScerIS Cloud for access and workflow processing.

Invoice processing team reviewing a printed invoice alongside information on a computer screen.

  • Services Around Your Requirements

    Configure outsourced invoice processing around your organization’s accounts payable needs.

  • QuickPOST-Assisted Processing

    ScerIS associates use QuickPOST and client data files to reduce keystrokes during invoice entry.

  • Connected Document Access

    Access processed documents through ScerIS Cloud and connect them with your review and approval workflows.

U.S.-Based Operations

ScerIS performs APOS outsourced services and document and data management within the United States.

LET’S DISCUSS YOUR ACCOUNTS PAYABLE PROCESS

Build an AP Solution Around Your Business.

Bring together invoice capture, approval workflows, document management, and outsourced services in a configuration that fits your organization. Talk with ScerIS about your requirements and cloud or hybrid deployment options.

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